Writing Schedule Development Approach (PMI-SP)

In order to define a schedule development approach, multiple sources can referred to for assistance, such as:

  • Enterprise Environmental Factors (EEF): E.g. EEF states people are resistant of using scheduling software or people prefers predictive approach in their projects.

  • Organizational Process Assets (OPA): E.g. OPA explains available resource capacity, resource calendar, internal/external dependencies, scheduling methodology to use etc.

  • Stakeholder register: E.g. it will tell what key stakeholders want out from schedule. Some might like Gantt Charts, some might want only a basic schedule, some wants reports created in MS Project. 

  • Any other project requirement that may influence schedule development approach must also be considered.

Primavera P6 Risks Feature Explained

What is the Risk feature in Primavera? The risk feature is simply a risk register where you can enter details about the identified risks.

In the Risks window, you can enter name of the identified risks, their probability of occurrence, impact, activities the risks will effect. You can also enter risk action plan - a plan to do something when the risk occurs. You also can enter risk cause, effects and detailed description of the risk.

Note that the Primavera risk feature expects you to already have identified risks and associated information against each risk such as probability, impact, etc. Once you have done it, now you can use the Risk feature to enter there all the detail.  

You might be wondering why the risk data doesn't effect the schedule. For example, you entered a risk with a probability of 100%. You may expect from Primavera to calculate duration reserve for that activity, labor hour reserve and also incorporate that reserve in the activity. Well, this is not possible in Primavera. However, since Oracle has another software called Primavera Risk Analysis - it is used for this purpose. You import your schedule into this software, enter all the risk data there and the software will calculate and incorporate the result of the risk into the activities.

Remember that any data you enter in the risk window will not effect the schedule in any way. It is just a record for you.

Early and Late Dates Explained (Project Scheduling)

Early and Late Dates

When using Primavera or when learning project management, you might have heard about late start, ate finish. I will explain here the early and late dates to help you easily understand what these dates are:

Early Dates:

Let's say, the start date of my project is 1-January-2018.

The project has one activity (keeping the example simple). This activity can start on 1-January-2018.  The earliest date this activity can possibly start is 1-January-2018. This is the activity's early start date. Now, let's say the duration of the activity is 20 days. So if this activity starts on 1-January-2018, the earliest it will finish is 20-January-2018. This is its early finish date.

Late Dates:

Say the end date for my project is 30-December-2018.

My project has one activity only (again, keeping the example simple). The duration chosen for this activity is 10 days. Now, the latest date this activity will finish is 30-December-2018. This is the activity's late finish date. If this activity was to finish on 30 December, with 10 day duration,  the latest date this activity will start is 20-December-2018. This is the activity's late start date.

This is the simple definition of early and late dates in project scheduling. I hope you found their definition easy to understand.

In project scheduling, the late dates are usually not used by anyone. Someone might just want to know what the late dates of the activities are in case they need to start an activity as late as possible in the project and finish it as late as possible.

In Primavera P6 software, there are columns - early start, early finish and late start, late finish. You can add them. Once you have scheduled your project (by pressing F9), these columns will show you early and late dates for all activities.

Viewing Project Budget Information in Primavera P6

How to view budget information in Primavera? Here are the commonly used columns in Primavera to view different budget information. The budget information will help you plan the project within the approved project budget and it will also tell how much of the budget has been approved, distributed through projects in EPS or WBS Elements in the WBS Structure.

Original Budget: Initial budget allocated (Edit in column or in Budget Log tab - the very first budget)

Current Budget: Current budget (Original budget +/- what is defined in Budget Log)

Proposed Budget: Proposed new budget after budget amendments (Edited in Budget Log Tab - define the budget as logs)

Distributed Current Budget: Budget distributed down through the EPS structure (Budget defined in Original Budget field/column, rolled up to top.  Shows total rolled up value on the top level EPS/WBS Element only)

Unallocated Budget: Budget left that has not been distributed down through the EPS structure (Current Budget - Distributed Current Budget)

These budget columns can be opened in both Project window and WBS window to view budget at the project or the WBS level.
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